A bulk order is ready for approval when the product definition, sample and commercial documents agree. Review unresolved questions before confirming production, especially where artwork or accessory changes have been discussed by message.
Reconcile the documents
Check the revision numbers on the drawing, tile list, approved artwork, packaging layout and quotation. Confirm whether spares, inserts or accessories are included. Remove superseded files from the approval pack so that an earlier concept cannot be mistaken for the final design.
Confirm acceptance and delivery
Agree inspection criteria, the information needed to report defects and the process for resolving shortages. Identify who arranges transport and which event each schedule milestone refers to. Production completion, dispatch and arrival are different events and should be recorded separately.
Keep a usable order record
Save the approval message, sample identification, quotation and agreed change log together. Assign a contact for outstanding decisions and record their due dates. This checklist supports a project discussion; product capabilities, minimum quantities and timelines still require a written offer for your order.
Prepare the next decision
Next, review supplier evaluation questions alongside your current brief. Review the custom American mahjong set project page or send a project question with the relevant drawings, photographs and open decisions.