To request a mahjong artwork revision, identify the file version being reviewed, point to the exact tile or component, and describe the change you want. Combine the agreed comments into one numbered list, then review the returned proof against that list before authorizing the next sample step.
“Make the flowers clearer” leaves several decisions open: which flowers, what should change, and whether the request applies to the whole collection. A useful feedback sheet gives the designer enough context to make the intended adjustment without guessing what else has been approved.
Start with one review version
Put the collection name, file revision and review date at the top of the feedback sheet. Identify the PDF or image used for annotations and the corresponding artwork file, if available. Use the same revision label in the message that accompanies them.
Ask each reviewer to comment on that version. If a colleague is looking at an earlier export, resolve the difference before sending the combined feedback. Keep earlier files in the project archive and clearly label them as superseded once a replacement is agreed.
For the full artwork handover package, use the design file checklist for custom mahjong tiles. This guide focuses on the next conversation: communicating changes to files that are already under review.
Identify the affected tile and surface
Use the tile IDs from the project's master sheet. Include the page or artboard reference and specify the face, back or other affected surface. For accessories and packaging, name the component and its own file revision rather than assuming it shares the tile artwork version.
A marked screenshot can make a comment easy to locate. Pair it with a written instruction so that a circle or arrow is not mistaken for part of the design. Keep annotations in the review copy, separate from the clean artwork intended for production review.
State the scope of repeated changes explicitly. “Move this number” may refer to one tile, every tile in a suit or all numbered tiles. A designer should not have to infer which of those you mean.
Use a feedback sheet with a decision column
Give each request its own row. Record the intended result and any detail that should remain unchanged. Keep unresolved questions visible rather than combining them with instructions that are ready to implement.
| Field | What to include | Why it helps |
|---|---|---|
| Comment ID | A unique reference for this request | Connects the original comment to the designer's response |
| Location | Tile or component ID, surface and page | Makes the affected artwork unambiguous |
| Current issue | What the reviewer sees in this version | Explains the reason for the request |
| Requested change | The desired adjustment or a specific question | Distinguishes an instruction from an idea to discuss |
| Scope | One tile, named group or the full set | Defines where the change should be repeated |
| Keep unchanged | Details that should be preserved | Helps prevent an unrelated redesign |
| Decision | Open, ready to revise or accepted after review | Shows which items still need attention |
These fields are a suggested communication format. Agree the actual revision process and approval responsibilities for your project.
Replace vague comments with reviewable requests
The following examples illustrate how a buyer might phrase feedback. They are not records from a completed customer project.
- Instead of “make it more readable”: “On Flower F03 in proof A02, the small leaf shapes merge in the actual-size preview. Please propose a simplified leaf arrangement while keeping the main flower silhouette.”
- Instead of “move the logo”: “On the tile-back layout B01, please show the logo centered within the agreed artwork area. Keep its orientation unchanged and return the revised proof for review.”
- Instead of “use the same numbers everywhere”: “Apply the number style accepted on tile D01 to the numbered tiles listed in comments 04–09. Leave the unnumbered flower and Joker designs unchanged.”
- Instead of “change the green”: “For the marked fill areas on these tile IDs, use color reference G02 as the requested direction. Keep the other areas unchanged; physical color acceptance remains open.”
Where a precise position or dimension matters, identify the agreed template and ask for a dimensioned proposal. Do not use a zoomed screenshot as the only placement reference. If the problem is still exploratory, ask for an option to review instead of presenting an uncertain preference as final approval.
Resolve conflicting comments before handover
Choose one person to combine the buyer team's feedback and identify who can approve the result. That person should check for conflicting requests, such as one reviewer asking to enlarge a symbol while another asks for more surrounding space.
For each conflict, either record a decision or mark it as an open question. Ask the designer to clarify dependencies where necessary. For example, a proposed enlargement might affect a nearby number or require another layout adjustment. The returned proof should show the proposed combination before it is accepted.
If a new comment arrives after the list has been sent, identify it as an addition and ask whether it can be included in the current round. Avoid silently replacing an attachment while other people are working from it.
Confirm whether the request changes the agreed scope
An adjustment to an existing layout and a replacement theme can involve different work. Adding a mat design, redrawing a group of tiles or changing the decoration method may also require a review beyond the original request.
Ask which changes are covered by the agreed design scope and which need a separate proposal. Confirm any effect on fees, revision rounds, sampling and schedule before authorizing additional work. A request described as “small” by a buyer does not by itself establish the work required or the commercial terms.
For the broader distinction between developing a supplied design and creating a new one, see OEM and ODM Mahjong Projects: Agree the Design Scope.
Review the returned proof against the list
When the revised proof arrives, check its revision label and ask the designer to identify any requests that were not implemented as written. Review each comment in the feedback sheet, then inspect the affected tile group together for unintended differences.
Before releasing the files for the agreed sample step:
- Match the returned proof to the correct feedback list and master sheet.
- Confirm that changes apply to the intended tiles and surfaces only.
- Check the surrounding numbers, symbols, orientation and color labels.
- Verify that tile quantities and the contents list have not changed unintentionally.
- Resolve open questions or explicitly record what is being deferred.
- Name the file revision approved for the next step and identify the approving person.
Keep digital artwork approval distinct from physical sample acceptance. A screen proof can communicate layout and requested colors; it does not verify the finished material, surface appearance or handling. Link the approved files to the sample review record so the later physical check uses the same reference.
FAQ
Can I send comments in a chat message?
Yes, but include the file revision, tile IDs and clear instructions. For several comments, a numbered list with annotated references is easier to track. Keep the final agreed feedback and returned proof together in the project record.
How many artwork revisions are included?
Confirm the number of rounds and the work covered in the project proposal. Additional components, replacement concepts or changes outside the agreed scope may require a separate assessment. This guide does not set a universal revision allowance.
Can one accepted tile stand for the whole set?
It can serve as a style reference if that is explicitly agreed. Identify which features should be repeated and review their application across the relevant tiles. Acceptance of one example does not automatically establish that every other face has been checked.
What if I notice a mistake after approving the artwork?
Identify the approved revision, the affected tile and the correction immediately. Ask the supplier to confirm the project's current stage and the effect of the change before proceeding. Record the replacement revision and any further review needed.
Send a focused revision brief
For your custom American mahjong project, gather the current proof, master tile list, numbered feedback and unresolved questions. Include the stage you want to approve next, such as a revised digital layout or a physical sample.
Share your artwork revision brief with MahjCustom so the requested changes and review scope can be discussed against the correct files.